How To Use The Format Painter In Word, PowerPoint and Excel

How To Use The Format Painter

Time is money. When you use your time wisely, you build more wealth. You can save time formatting in Microsoft Office using the format painter. Here is how to use format painter in Excel, Word, and PowerPoint.

Using format painter in Excel

Start by selecting the content you want to duplicate. Next, go to the home tab and click on the paintbrush. You’ll notice the mouse has changed to a paintbrush. Now, click and drag, and you have duplicated the formula. It’s that easy.

If you want to duplicate the formatting in more than one location, then go to the content you want to duplicate. Next, go to the home tab and double-click on the paintbrush, and click and drag. Continue applying the formatting.

Using the format painter in word

Select the already formatted heading and go to the paragraph mark. Next, go to the format paintbrush and click once. If you want to use it over and over, you should double click the paintbrush. You can also use the keyboard shortcuts. To copy, use Ctrl+shift +C, and use Ctrl +shift+V to paste the formatting.

You can also use the format painter to paste the format between documents. Select what you want to duplicate, and double-click on the paintbrush. Select the second document to make it active. Now click and drag on to that content.

Using format painter for PowerPoint

You can also use the format painter for images or graphics. Select the image, and you’ll see a contextual picture format ribbon tab. From there, apply a picture style. You can modify the picture style under the picture effects. If you want to duplicate the formatting of the picture, go to format and painter under the home ribbon. PowerPoint also supports keyboard shortcuts. Select the paintbrush and choose the other image where you want to duplicate.

You can save time and effort by using format painter to duplicate formatting in Microsoft Office. Feel free to contact us for IT services and get help with Microsoft technologies.